Executive Administrative Assistant – Beacon Hill Staffing

We have a client in the Fort Worth area looking to hire an Executive Administrative Assistant for their office. This company focuses in multiple industries to include non-profit, aviation, real estate and oil & gas. This executive assistant will focus on responsibilities pertaining to the business and personal assistance as needed.

Ideal candidates will have a bachelor’s degree from an accredited university and are comfortable being based out of or relocating to the Fort Worth area. This opportunity carries a normal schedule but is requiring someone that’s comfortable with additional hours (weekends) as needed.

Responsibilities may include but are not limited to:

1. Administrative Support:
   • Manage executive’s calendar, schedule meetings, and coordinate travel arrangements.
   • Prepare and edit correspondence, reports, and presentations.
   • Handle incoming and outgoing communications, including emails, phone calls, and mail.
   • Coordinate and organize meetings, conferences, and special events.
   • Maintain and organize files, records, and documentation.
2. Personal Assistance:
   • Assist with personal errands and tasks, including managing appointments and coordinating with vendors.
   • Handle personal correspondence and communications as required.
   • Provide support for family-related activities and events.
3. Project Management:
   • Assist with the planning and execution of special projects and initiatives.
   • Conduct research and compile reports as needed.
   • Track project timelines, deadlines, and deliverables.
4. Financial Administration:
   • Process expense reports and handle invoices and reimbursements.
   • Assist with budgeting and financial record-keeping.
5. Office Management:
   • Oversee office supplies and equipment, ensuring they are well-stocked and in working order.
   • Coordinate with other administrative staff and departments as necessary.
6. Confidentiality and Discretion:
   • Maintain confidentiality regarding sensitive information and high-level matters.
   • Exercise discretion and professionalism in all interactions and communications.

Qualifications:

• Education: Bachelor’s degree or equivalent experience preferred.
• Skills:
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Ability to handle multiple tasks and prioritize effectively.
  • High level of professionalism and attention to detail.
  • Discreet and trustworthy with confidential information.

Working Conditions:

• Full-time position, with potential for occasional overtime.
• May involve occasional out-of-hours work depending on the executive’s schedule.

Salary: $76,000 – $90,000

Apply at https://jobs.beaconhillstaffing.com/job/a1388165dal_1723563558-executive-administrative-assistant-fort-worth-texas/