Senior Administrative Assistant – North Central Texas Council of Governments

Responsibilities may include, but are not limited to, the following:

  • Answering multi-line phone system, fielding questions, distributing messages, and directing requests to the appropriate staff
  • Providing customer service to the agency’s membership, public, and staff
  • Copying, faxing, scanning, assembling, and distributing documents
  • Supporting committee and/or staff meetings
  • Maintaining databases
  • Creating, formatting, reviewing, and posting items on the Agency Intranet and Internet
  • Coordinating travel arrangements and reimbursements in accordance with federal, State, and Agency regulations and guidelines
  • Maintaining calendars, scheduling meetings, assisting in the coordination of special events, and resolving scheduling conflicts
  • Composing, reviewing, and formatting correspondence, presentations, agenda items, documents, and reports
  • Adhering to records management guidelines
  • Communicating with elected officials, committee members, varying levels of staff from management to entry-level, and the general public
  • Serving as a representative of the department and Agency and attending meetings as needed

Required Skills

  • Ability to operate a variety of office equipment
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
  • Excellent interpersonal skills
  • Ability to work independently and in a team environment
  • Detail-oriented, highly organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work

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