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Inventory Control and Facilities Specialist #S04649P – University of Texas at Dallas

Reporting to the Manager, Academic and Research Facilities of the Erik Jonsson School of Engineering and Computer Science (ECS), the Inventory Control Specialist is responsible for conducting, accurately tracking, reporting, controlling, and safeguarding all inventoried assets (capitalized and non-capitalized). The primary focus will be to manage inventory through the university’s ERP PeopleSoft databases and to assist each Engineering department/unit with the annual inventory.

  • Conducts physical inventories for all ECS facilities (on-campus and off-campus). Records fixed assets acquisitions, transfers, and dispositions.
      • This function entails the physical handling of items and the utilization of mobile scanning device(s).
  • Implements, maintains, and promotes school-wide written procedures and system of controls for asset inventory.
  • Provides data collection, documentation of information, and reporting of asset inventory.
  • Coordinates annual meetings with department inventory custodial(s) for site visits to conduct a physical inventory.
  • Updates existing AssetWorks management database in PeopleSoft and provide departments/units with an updated report.
  • Investigates, record, and report inventory discrepancies and unlocated assets. Ensure inventoriable items have a UTD tag affixed to the asset(s).
  • Coordinates with university facilities or third-party vendor(S) removal of obsolete inventory in accordance with university policies and procedures. Account for and record all disposals on a timely basis.
  • Communicates with the Property and Inventory Control department monthly for inventory transfers and surplus removals.
  • May interface with various university areas to accurately capture inventory information.


Bachelor’s degree and one to three years of relevant experience in inventory tracking, university housing, financial experience, procurement, purchasing or produce management. Equivalent combination of relevant education and/or experience will be considered.

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