B’Nei Mitzvah Coordinator & Cantorial Assistant – Dallas – Congregtion Shearith Israel

  • Full Time
  • Dallas

Congrgation Shearith Israel

Congregation Shearith Israel is a warm, welcoming, and dynamic Conservative synagogue with more than 1000 families located in the heart of Preston Hollow area of Dallas, Texas. At Shearith, we strive to be a caring, inclusive, sacred community that is committed to providing pathways to enrich our members Jewish lives, elevate their souls and embrace their Judaism. We are seeking an full-time B’Nei Mitzvah Coordinator and Cantorial Assistant.

PRIMARY RESPONSIBILITIES Qualified applicants will be strongly administrative and detailed-oriented; have experience managing multiple tasks and projects; possess exceptional organizational and communication skills; maintain a high level of discretion and confidentiality; demonstrate proficiency in Microsoft Office products; engage congregants in a professional, caring, and compassionate manner; and have some familiarity with and deep commitment to the Jewish tradition. Other ongoing responsibilities include:

B’Nei Mitzvah Coordination

  • Assist in assigning dates and calendaring for all upcoming Bar/Bat Mitzvah.
  • Handle all mailings, emails, and phone calls relevant to the Bar/Bat Mitzvah.
  • Schedule tutoring for students and maintain calendar of lessons and attendance
  • Coordinate all appointments and rehearsals with family and clergy and follow up on all preparations, reservations and calendaring related to the Bar/Bat Mitzvah.

Calendaring, Appointments and Scheduling

  • Serve as first contact for members, visitors, and callers to the Cantor’s office.
  • Manage the Cantor’s schedule using Outlook and other calendar management systems.
  • Coordinate meetings, appointments, and life cycle events between Cantor and congregants, ensuring that all are informed and have them listed on their calendars.

Correspondence and Communication

  • Write and maintain correspondence with privacy and diplomacy.
  • Create emails and other communications to keep congregants updated and informed.
  • Help create or coordinate as applicable information being prepared for the website, Facebook, videos, or photo sessions.
  • Support the development and planning of music programs and concerts, including scheduling, calendaring, and ordering supplies.
  • Help coordinate musicians and choir members for concerts.
  • Promoting programs in the synagogue communications and community publications and assisting at the event.

Purchase Orders and Invoices

  • Prepare purchase order for any supplies needed and any meetings or programs planned that have a cost associated with them.
  • Prepare invoices/check requests for any needed reimbursements, donations, expenditures.


  • Cover the reception desk on rotation.
  • Assist others on the staff support team, as needed and when available.
  • Interface and cross-train with other staff, including other clergy and administration.
  • Liaison with committees and prepare meeting agendas, as needed.
  • Coordinate clergy interaction and administrative support of lifecycle events.
  • Other duties as assigned.

At least 5 years of prior experience as an administrative assistant required. The ideal candidate will have a proven history of maintaining a high level of confidentiality. Must have strong written and oral skills and excellent judgment. Excellent Word and mail merge skills, Excel, Outlook, and working knowledge of Constant Contact preferred. A friendly presence, professionalism, team spirit, and a positive, caring attitude are essential.  Some familiarity with Jewish tradition is helpful but not required. Competitive salary and benefits offered.


  • Full-time position.
  • Includes competitive salary commensurate with experience and qualifications.
  • Medical insurance plus short and long-term disability.
  • $75,000 Life insurance policy.
  • 403b retirement plan match.
  • Two weeks of vacation plus up to 10 additional PTO (sick + personal) days.

Please forward resume and cover letter with job title in the subject line to

Janice Leventhal: jleventhal@shearith.org

To apply for this job email your details to jleventhal@shearith.org

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