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Administrative Assistant #S04206P – University of Texas at Dallas

This position provides administrative support for faculty/staff as well as coordination of seminars/events and provides program assistance in the Department of Biological Sciences

Proficient in the Microsoft Office Suite including intermediate knowledge of Microsoft Excel. Demonstrated ability to meet deadlines and to successfully identify, organize and complete multiple tasks independently and within a team environment. Keen attention to detail and superior organizational skills. Professional demeanor. Proven interpersonal skills. Experience managing confidential data and providing complex administrative support using tact, discretion, and diplomacy
25% –Purchasing: Primarily responsible for departmental purchasing; maintain vendor lists; laisse with Purchasing department; assist with accounts payable

30% Event Coordinating: Coordinate departmental seminar series, lectures and programs, and travel; Manage digital files, databases, spreadsheets, and checklists.
20% Process Travel and Reimbursement Expenses

25% –Administrative Support: Provide administrative support for Department operations as assigned. Serve as backup to other administrative staff.

Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience.

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