Administrative Assistant – North Central Texas Council of Governments

Responsibilities may include, but are not limited to, the following:

  • Providing customer service to the agency membership, public, and staff
  • Answering multi-line phone system, fielding questions, distributing messages, and directing requests to the appropriate staff
  • Developing and maintaining effective communications with varying levels of staff and external agencies
  • Copying, faxing, scanning, assembling, and distributing documents
  • Assisting with mass mailings
  • Carrying out meeting preparations and clean up, including setup of meals or refreshments, distribution of meeting materials, attendance at meetings, and documentation of meeting proceedings
  • Assisting with travel arrangements and reimbursements in accordance with federal, State, and Agency regulations and guidelines
  • Coordinating special events as needed
  • Maintaining calendars and scheduling meetings
  • Drafting, reviewing, and formatting correspondence, presentations, various documents, and reports
  • Adhering to records management guidelines
  • Formatting and posting items on the Agency’s website
  • Collecting and summarizing data, and maintaining databases
  • Serving as a representative of the department and Agency

Required Skills

  • Ability to operate a variety of office equipment
  • Working knowledge of Microsoft Word, Outlook, PowerPoint, and Excel
  • Good communication skills, both written and verbal
  • Good interpersonal skills
  • Ability to work independently and in a team environment
  • Detail-oriented, highly-organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work

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