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Administrative Assistant II #S04614P – University of Texas at Dallas

The Erik Jonsson School of Computer Science has an exciting opportunity to join the Office of Undergraduate Education as an Administrative Assistant II. As a key member of the administrative team, the Administrative Assistant is responsible for supporting the daily business functions of EJS Career Services and the ECS student organizations.

  • Track Jonsson Career Services invoices and payments for Intern Fairs and Diversity Receptions
  • Schedule meeting and event space requests in shared Outlook calendars
  • Publish ECS events to internal and external Comet Calendars
  • Help arrange the ECS internship and career fairs (schedule event space, prepare the room, serve as a point of contact with companies, purchase food, etc.)
  • Prepare purchase orders and process expense reimbursements for EJS Career Services and ECS student organizations
  • Maintain financial records for each ECS student organization with funds in department cost center
  • Serve as point of contact for ECS student organization leadership and faculty advisors regarding purchases, gifts and travel.
  • Develop and maintain department reimbursement and purchasing Forms and directions for Jonsson School student organizations. Attend a few Student Organization President meetings to discuss purchases and gifts process
  • Advise ECS student organization the leadership of Hack events regarding purchases; prepare purchasing plan for approval; co-ordinate with the Tax Department regarding prizes requiring IRS documentation; co-ordinate with Hack event leadership regarding distribution of purchases
  • Prepare Gift Invoices for EJS student organizations for funds posted to department cost center. Help liaise with the Gift Department and Jonsson School Development Team.


Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

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