Academic Support Coordinator #S04705P – University of Texas at Dallas

This position is an integral part of our academic services team and provides administrative support to the Mechanical Engineering graduate program. The position is the main point of contact for graduate/recruitment activities and participates in graduate recruitment events in and out of the region, in addition to creating new recruiting resources, maintaining a recruitment database, and informing prospective graduate students and the public on eligibility for admission and program requirements. Some evening/weekend hours and travel are required.

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Academic Support Coordinator in our Mechanical Engineering department. UT Dallas is committed to the success of our employees. You will be provided the mentorship needed to make a meaningful contribution as a professional within our organization and start your new career off right!

  • Serves as department liaison for prospective graduate students.
  • Assists graduate committee with processing applications for graduate admission.
  • Responsible for ensuring the accuracy and adequacy of student academic records.
  • Prepares and disseminates information relative to admission, scholarship, and financial aid to prospective graduate students in an ethical manner to ensure confidentiality and FERPA compliance.
  • Answers routine correspondence concerning inquiries on graduate program.
  • Explains policies and procedures and informs students of upcoming deadlines.
  • Assists with tracking funding opportunities for new graduate students.
  • Provides statistical reports for a graduate program.
  • Maintains electronic files, statistics, and databases on graduate students and applicants.
  • Develops and implements recruitment strategies for graduate program.
  • Creates recruiting resources, maintains recruitment database, and participates in graduate recruitment events in and out of the region.
  • Assists students enrolled in the graduate program with course registration.
  • Interacts frequently with university students, faculty, staff, and outside agencies.
  • Represents the graduate program to the Office of Admission and Enrollment.
  • Responsible for ensuring compliance with institutional rules, regulations, and procedures.
  • Coordinates recruitment travel schedule and maintains accurate records of all expenses.


Bachelor’s degree or an equivalent combination of education and experience. Four or more years of administrative office experience in an academic environment. Excellent computer skills with various programs and ability to work with specialized databases. Outstanding customer service skills.

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